Tuesday, September 20, 2016

Gartner's ECM Product Ratings

Here you can see the ratings provided by technology vendors who use various ECM products. Based on the capability, business usage, problem solving easiness the vendors have provided ratings as well their reviews on individual ECM products.

Here you go for it - https://www.gartner.com/reviews/market/enterprise-content-management

Tuesday, August 30, 2016

Extract Files & Metadata from SharePoint

here the quick powershell script which can be used to extract files & metadata present in SharePoint.
This script wont work if the file name or path exceeds beyond the SharePoint url limit (260 characters)

# This script will extract all of the documents and their versions from a site. It will also
# download all of the list data and document library metadata as a CSV file.
 
Add-PSSnapin Microsoft.SharePoint.PowerShell -erroraction SilentlyContinue
# 
# $destination: Where the files will be downloaded to
# $webUrl: The URL of the website containing the document library for download
# $listUrl: The URL of the document library to download
 
#Where to Download the files to. Sub-folders will be created for the documents and lists, respectively.
$destination = "C:\Export"
 
#The site to extract from. Make sure there is no trailing slash.
$site = "http://yoursitecollection/yoursite"
 
# Function: HTTPDownloadFile
# Description: Downloads a file using webclient
# Variables
# $ServerFileLocation: Where the source file is located on the web
# $DownloadPath: The destination to download to
 
function HTTPDownloadFile($ServerFileLocation, $DownloadPath)
{
 $webclient = New-Object System.Net.WebClient
 $webClient.UseDefaultCredentials = $true
 $webclient.DownloadFile($ServerFileLocation,$DownloadPath)
}
 
function DownloadMetadata($sourceweb, $metadatadestination)
{
 Write-Host "Creating Lists and Metadata"
 $sourceSPweb = Get-SPWeb -Identity $sourceweb
 $metadataFolder = $destination+"\"+$sourceSPweb.Title+" Lists and Metadata"
 $createMetaDataFolder = New-Item $metadataFolder -type directory 
 $metadatadestination = $metadataFolder
 
 foreach($list in $sourceSPweb.Lists)
 {
  Write-Host "Exporting List MetaData: " $list.Title
  $ListItems = $list.Items 
  $Listlocation = $metadatadestination+"\"+$list.Title+".csv"
  $ListItems | Select * | Export-Csv $Listlocation  -Force
 }
}
 
# Function: GetFileVersions
# Description: Downloads all versions of every file in a document library
# Variables
# $WebURL: The URL of the website that contains the document library
# $DocLibURL: The location of the document Library in the site
# $DownloadLocation: The path to download the files to
 
function GetFileVersions($file)
{
 foreach($version in $file.Versions)
 {
  #Add version label to file in format: [Filename]_v[version#].[extension]
  $filesplit = $file.Name.split(".") 
  $fullname = $filesplit[0] 
  $fileext = $filesplit[1] 
  $FullFileName = $fullname+"_v"+$version.VersionLabel+"."+$fileext   
 
  #Can't create an SPFile object from historical versions, but CAN download via HTTP
  #Create the full File URL using the Website URL and version's URL
  $fileURL = $webUrl+"/"+$version.Url
 
  #Full Download path including filename
  $DownloadPath = $destinationfolder+"\"+$FullFileName
 
  #Download the file from the version's URL, download to the $DownloadPath location
  HTTPDownloadFile "$fileURL" "$DownloadPath"
 }
}
 
# Function: DownloadDocLib
# Description: Downloads a document library's files; called GetGileVersions to download versions.
# Credit 
# Used Varun Malhotra's script to download a document library
# as a starting point: http://blogs.msdn.com/b/varun_malhotra/archive/2012/02/13/10265370.aspx
# Variables
# $folderUrl: The Document Library to Download
# $DownloadPath: The destination to download to
function DownloadDocLib($folderUrl)
{
    $folder = $web.GetFolder($folderUrl)
    foreach ($file in $folder.Files) 
 {
        #Ensure destination directory
  $destinationfolder = $destination + "\" + $folder.Url 
        if (!(Test-Path -path $destinationfolder))
        {
            $dest = New-Item $destinationfolder -type directory 
        }
 
        #Download file
        $binary = $file.OpenBinary()
        $stream = New-Object System.IO.FileStream($destinationfolder + "\" + $file.Name), Create
        $writer = New-Object System.IO.BinaryWriter($stream)
        $writer.write($binary)
        $writer.Close()
 
  #Download file versions. If you don't need versions, comment the line below.
  GetFileVersions $file
 }
}
 
# Function: DownloadSite
# Description: Calls DownloadDocLib recursiveley to download all document libraries in a site.
# Variables
# $webUrl: The URL of the site to download all document libraries
function DownloadSite($webUrl)
{
 $web = Get-SPWeb -Identity $webUrl
 
 #Create a folder using the site's name
 $siteFolder = $destination + "\" +$web.Title+" Documents"
 $createSiteFolder = New-Item $siteFolder -type directory 
 $destination = $siteFolder
 
 foreach($list in $web.Lists)
 {
  if($list.BaseType -eq "DocumentLibrary")
  {
   Write-Host "Downloading Document Library: " $list.Title
   $listUrl = $web.Url +"/"+ $list.RootFolder.Url
   #Download root files
   DownloadDocLib $list.RootFolder.Url
   #Download files in folders
   foreach ($folder in $list.Folders) 
   {
       DownloadDocLib $folder.Url
   }
  }
 }
}
 
#Download Site Documents + Versions
DownloadSite "$site"
 
#Download Site Lists and Document Library Metadata
DownloadMetadata $site $destination